--- title: "GDPR" url: "https://thewhitehorsefederation.org.uk/about-our-trust/gdpr" school: "The White Horse Federation" --- # GDPR ### Data Protection Officer (DPO) As a federation we continually educate staff, check policies and processes to ensure we meet any new regulation or recommended compliance. Our Data Protection Officer (DPO) is **Lyn Rouse**. Lyn is responsible for overseeing the White Horse Federations data protection strategy and its implementation to ensure compliance with GDPR requirements. If you have any comments, questions or suggestions on how we can improve please contact Lyn using the [**Privacy Web Form (onetrust.com)**](https://privacyportal-de.onetrust.com/webform/c4f5a0dc-e76b-476c-9c7d-817c1f730c96/c40b4bdd-e318-4dd6-8839-31d988fd7a33). #### Lyn Rouse - Director of Compliance and Admin Operations --- ### Information Asset Owner (IAO) The Network Managers located in Secondary schools supports the Director of GDPR by being an Information Asset Owner (IAO), the IAO will: - Be aware, monitor and check all data assets and processing activities within your school or department - Be involved with Subject Access Requests - Challenge security of IT systems and employees working practice - Identify risks for data protection and report these to the DPO for further investigation - Be a contact point for the Head of GPDR | Location | School or Department | IAO | E-mail address | |---|---|---|---| | Swindon - TWHF Central Services | WHFIT Support Team (Swindon, Gloucestershire, Oxfordshire) | Simon Haynes | shaynes@whfit.org.uk | | Swindon - TWHF Central Services | WHFIT Support Team (Reading & Wiltshire) | Sam Good | sgood@whfit.org.uk | | Swindon - TWHF Central Services | TWHF HR | Karen Wilkinson | hr@twhf.org.uk | | Swindon - TWHF Central Services | TWHF Finance | Claire Bentley | centralfinance@twhf.org.uk | | Swindon - TWHF Central Services | TWHF Estates | David Maine | dmaine@twhf.org.uk | | Swindon - TWHF Central Services | TWHF Marketing | Lisa Shearing | marketing@twhf.org.uk | | Swindon - TWHF Central Services | TWHF Governance | Liz Wilkins | lwilkins@twhf.org.uk | | Wiltshire | Bowerhill Primary School | Chris Light | admin@bowerhill.wilts.sch.uk | | Wiltshire | Devizes School | David Cooper / Ben Cave | office@devizesschool.co.uk | | Swindon | Drove Primary School | Bryony Bardwell | admin@drove-pri.swindon.sch.uk | | Wiltshire | Forest & Sandridge Primary School | Scott James | office@forestsandridge.wilts.sch.uk | | Oxfordshire | Gagle Brook Primary School | Iain Horner | admin@gaglebrook.org.uk | | Swindon | Gorse Hill School | Candida Hutchinson | office@gorsehill.swindon.sch.uk | | Swindon | Grange Infants School | Hannah Gordon | admin@grange-inf.swindon.sch.u | | Swindon | Grange Junior School | Hannah Gordon | admin@grange-jun.swindon.sch.uk | | Swindon | Haydon Wick Primary School | Elly Rushen-Gough | admin@haydonwick.swindon.sch.uk | | Wiltshire | Larkhill Primary School | Fiona Jenkins | psa@larkhill.wilts.sch.uk | | Wiltshire | Melksham Oak Community School | David Cooper / Abigail Clark | admin@melkshamoak.wilts.sch.uk | | Swindon | Moredon Primary & Nursery School | Claire Leach | admin@moredon.swindon.sch.uk | | Swindon | Mountford Manor Primary School | Helen Wollington | admin@mountfordmanor.swindon.sch.uk | | Swindon | Nylands Campus | Paul Holroyd / Gina Birkett | admin@nyland-pri.swindon.sch.uk | | Swindon | Rodbourne Cheney Primary School | Sarah Harris | admin@rodbournecheney.swindon.sch.uk | | Wiltshire | Seend Primary School | Emma Hembury | admin@seend.wilts.sch.uk | | Wiltshire | Shaw CoE Primary School | Amy Edwards | administrator@shaw.wilts.sch.uk | | Wiltshire | Southbroom Infants School | Tiffany Butcher | admin@southbroom-inf.wilts.sch.uk | | Oxfordshire | Southwold Primary School | Iain Horner | office@southwold.oxon.sch.uk | | Wiltshire | St George's School | Emma Hembury | admin@st-georges-semington.wilts.sch.uk | | Swindon | St Luke's School | Paul Holroyd | admin@stlukes.swindon.sch.uk | | Berkshire | St Mary and All Saints CoE Primary School | Matt Parting | admin@st-maryallsaints.reading.sch.uk | | Wiltshire | St Mary's Broughton Gifford Primary School | Emma Hembury | admin@broughtongifford.wilts.sch.uk | | Swindon | The Croft Primary School | Elaine Murphy | admin@thecroft.swindon.sch.uk | | Wiltshire | The Manor Primary School | Michael Park | admin@themanor.wilts.sch.uk | | Swindon | The Ridgeway School | Adrian Cush / Helen Buttery | admin@ridgewayschool.com | | Swindon | Tregoze Primary School | Helen Tudor | admin@tregoze-pri.swindon.sch.uk | | Oxfordshire | West Kidlington Primary School | Simon Isherwood | office@west-kidlington.swindon.sch.uk | | Oxfordshire | Whitelands Academy | Adrian Cush / Haris Hussain | admin@whitelandsacademy.org | | Wiltshire | Zouch Academy | Nina Johnson | admin@zouch.wilts.sch.uk | ### Policies 02 WC V3 Surveillance and CCTV Policy 2026 790 KB [Open for printing](https://files.schudio.com/the-white-horse-federation/files/documents/policies/02_WC_03_Surveillance_and_CCTV_Policy_2026(1).pdf) 07 SP V4 Data Protection Policy 2027 1017 KB [Open for printing](https://files.schudio.com/the-white-horse-federation/files/documents/policies/07_SP_V4_Data_Protection_Policy_2027.pdf) TWHF Freedom of Information Publication Scheme 405 KB [Open for printing](https://files.schudio.com/the-white-horse-federation/files/documents/policies/TWHF-Freedom-of-Information-Publication-Scheme-2022.pdf) --- ### Subject Access Request Please complete this form with information regarding your Data Subject Access request: [**Privacy Web Form (onetrust.com)**](https://privacyportal-de.onetrust.com/webform/c4f5a0dc-e76b-476c-9c7d-817c1f730c96/c40b4bdd-e318-4dd6-8839-31d988fd7a33) If you require guidance on this process please visit: **[https://ico.org.uk/your-data-matters/](https://web.archive.org/web/20220814041654mp_/https://ico.org.uk/your-data-matters/)** Below is a brief description of the type of request: - Right to Be Informed (Info request): the individual is seeking information that should have been provided to them in the privacy notice, or the notice itself - Right to Erasure (data deletion): the individual is requesting that their data be deleted and/or ‘forgotten’ - Right of Access: the individual is seeking confirmation that their data is being processed; access to, or a copy, their data, or other supplementary information - Right to Rectification (update data): the individual is claiming that their data is inaccurate or incomplete, and is requesting that it is rectified - Right to Data Portability: the individual is requesting a reusable copy of their data, or to have the data transmitted to another entity - Right to withdraw consent (opt out): the individual is seeking to withdraw their consent to the processing of their data If you would like to request your child education record please go to [**Privacy Web Form (onetrust.com)**](https://privacyportal-de.onetrust.com/webform/c4f5a0dc-e76b-476c-9c7d-817c1f730c96/c40b4bdd-e318-4dd6-8839-31d988fd7a33) to complete the form, stating the child’s name in the additional information and select the Right of Access request. --- ### Freedom of Information Request The Freedom of Information Act (FOIA) gives you the right to access recorded information held by public sector organisations. Anyone can request information – there are no restrictions on your age, nationality or where you live. (Source: https://www.gov.uk) Please complete the [**Privacy Web Form (onetrust.com)**](https://privacyportal-de.onetrust.com/webform/c4f5a0dc-e76b-476c-9c7d-817c1f730c96/c40b4bdd-e318-4dd6-8839-31d988fd7a33) for your Freedom of Information requests. We will endeavour to respond within the statutory 20 working days however, once the request has been investigated we will advise if any additional time or potential charges will be required. Our school is committed to comply with the relevant legislation pertaining to a freedom of information request, and will follow the guidance set out by the information. ### About Us - [Overview](https://thewhitehorsefederation.org.uk/about-our-trust/overview) - [Mission & Values](https://thewhitehorsefederation.org.uk/about-our-trust/mission-values) - [Our Team](https://thewhitehorsefederation.org.uk/about-our-trust/our-team) - [Governance ](https://thewhitehorsefederation.org.uk/about-our-trust/governance) - [GDPR](https://thewhitehorsefederation.org.uk/about-our-trust/gdpr) - [Admissions](https://thewhitehorsefederation.org.uk/about-our-trust/admissions) - [Key Information](https://thewhitehorsefederation.org.uk/about-our-trust/key-information) ![The White Horse Federation](https://files.schudio.com/the-white-horse-federation/images/logo/TWHF(1).png) **The White Horse Federation** Registered Office: Plymouth St, Swindon SN1 2LB Registered in England: Company number: 08075785 @WhiteHorseFed Tel: 01793 818603 ### Useful Links - [Privacy Policy](https://thewhitehorsefederation.org.uk/privacy-policy) - [Cookies](https://thewhitehorsefederation.org.uk/cookies) - [GDPR](https://thewhitehorsefederation.org.uk/about-our-trust/gdpr) - [Modern Slavery Statement](https://thewhitehorsefederation.org.uk/modern-slavery-statement) ### Useful Links - [Behaviour Policy](https://files.schudio.com/the-white-horse-federation/files/documents/04_SP_V9_Behaviour_Policy_2026(1).pdf) - [Equality Act](https://files.schudio.com/the-white-horse-federation/files/documents/policies/08_SP_V1_Equality,_Diversity_and_Inclusion_Policy_2026.pdf) - [Careers](https://thewhitehorsefederation.org.uk/careers/overview) - [Contact Us](https://thewhitehorsefederation.org.uk/contact) © Copyright 2023–2026 The White Horse Federation School & Trust Websites by [ ![Schudio logo](https://thewhitehorsefederation.org.uk/img/logo/light.png) ](https://www.schudio.com/)