GDPR

Data Protection Officer (DPO)

As a federation we continually educate staff, check policies and processes to ensure we meet any new regulation or recommended compliance.

Our Data Protection Officer (DPO) is Lyn Rouse. Lyn is responsible for overseeing the White Horse Federations data protection strategy and its implementation to ensure compliance with GDPR requirements.

If you have any comments, questions or suggestions on how we can improve please contact Lyn using the Privacy Web Form (onetrust.com).

 

Lyn Rouse - Director of GDPR and Compliance Operations

 

Information Asset Owner (IAO)

The Network Managers located in Secondary schools supports the Director of GDPR by being an Information Asset Owner (IAO), the IAO will:

• Be aware, monitor and check all data assets and processing activities within your school or department
• Be involved with Subject Access Requests
• Challenge security of IT systems and employees working practice
• Identify risks for data protection and report these to the DPO for further investigation
• Be a contact point for the Head of GPDR

 

Location	School or Department	IAO	E-mail address
Swindon - TWHF Central Services	WHFIT Support Team (Swindon, Gloucestershire, Oxfordshire)	Simon Haynes	[email protected]
Swindon - TWHF Central Services	WHFIT Support Team (Reading & Wiltshire)	Sam Good	[email protected]
Swindon - TWHF Central Services	WHF HR	Karen Wilkinson	[email protected]
Swindon - TWHF Central Services	WHF Finance	Nikki White	[email protected]
Swindon - TWHF Central Services	WHF Estates	David Maine	[email protected]
Swindon - TWHF Central Services	WHF Marketing	Lisa Shearing	[email protected]
Swindon - TWHF Central Services	WHF Governance	Liz Wilkins	[email protected]
Wiltshire	Bowerhill Primary School	Chris Light	[email protected]
Wiltshire	Devizes School	David Cooper / Ben Cave	[email protected]
Swindon	Drove Primary School	Bryony Bardwell	[email protected]
Wiltshire	Forest & Sandridge Primary School	Scott James	[email protected]
Oxfordshire	Gagle Brook Primary School	Luke Graham	[email protected]
Swindon	Gorse Hill School	Candida Hutchinson	[email protected]
Swindon	Grange Infants School	Hanna Gordon	[email protected]
Swindon	Grange Junior School	Hanna Gordon	[email protected]
Swindon	Haydon Wick Primary School	Elly Rushen-Gough	[email protected]
Berkshire	John Madejski Academy	Mike Milner	[email protected]
Wiltshire	Larkhill Primary School	Charlotte Harmer	[email protected]
Wiltshire	Melksham Oak Community School	David Cooper / Abigail Clark	[email protected]
Swindon	Moredon Primary & Nursery School	Claire Leach	[email protected]
Swindon	Mountford Manor Primary School	Helen Wollington	[email protected]
Swindon	Nylands Campus	Paul Holroyd	[email protected]
Swindon	Rodbourne Cheney Primary School	Lisa Davies / Sarah Harris	[email protected]
Wiltshire	Seend Primary School	Emma Hembury	[email protected]
Wiltshire	Shaw CoE Primary School	Thomas Brewer	[email protected]
Wiltshire	Southbroom Infants School	Amy Edwards	[email protected]
Oxfordshire	Southwold Primary School	Luke Graham	[email protected]
Wiltshire	St George's School	Emma Hembury	[email protected]
Swindon	St Luke's School	Judith Buckingham	[email protected]
Berkshire	St Mary and All Saints CoE Primary School	Matt Parting	[email protected]
Wiltshire	St Mary's Broughton Gifford Primary School	Emma Hembury	[email protected]
Swindon	The Croft Primary School	Elaine Murphy	[email protected]
Wiltshire	The Manor Primary School	Michael Park	[email protected]
Swindon	The Ridgeway School	Adrian Cush / James Livermore	[email protected]
Swindon	Tregoze Primary School	Helen Tudor	[email protected]
Oxfordshire	West Kidlington Primary School	Simon Isherwood	[email protected]
Oxfordshire	Whitelands Academy	Clair Edwards	[email protected]
Wiltshire	Zouch Academy	Nina Johnson	[email protected]

Policies

Subject Access Request

Please complete this form with information regarding your Data Subject Access request: Privacy Web Form (onetrust.com)

If you require guidance on this process please visit: https://ico.org.uk/your-data-matters/

Below is a brief description of the type of request:

• Right to Be Informed (Info request): the individual is seeking information that should have been provided to them in the privacy notice, or the notice itself
• Right to Erasure (data deletion): the individual is requesting that their data be deleted and/or ‘forgotten’
• Right of Access: the individual is seeking confirmation that their data is being processed; access to, or a copy, their data, or other supplementary information
• Right to Rectification (update data): the individual is claiming that their data is inaccurate or incomplete, and is requesting that it is rectified
• Right to Data Portability: the individual is requesting a reusable copy of their data, or to have the data transmitted to another entity
• Right to withdraw consent (opt out): the individual is seeking to withdraw their consent to the processing of their data

If you would like to request your child education record please go to Privacy Web Form (onetrust.com) to complete the form, stating the child’s name in the additional information and select the Right of Access request.

Freedom of Information Request

The Freedom of Information Act (FOIA) gives you the right to access recorded information held by public sector organisations. Anyone can request information – there are no restrictions on your age, nationality or where you live. (Source: https://www.gov.uk)

Please complete the Privacy Web Form (onetrust.com) for your Freedom of Information requests.

We will endeavour to respond within the statutory 20 working days however, once the request has been investigated we will advise if any additional time or potential charges will be required.

Our school is committed to comply with the relevant legislation pertaining to a freedom of information request, and will follow the guidance set out by the information.